TIME MANAGEMENT TIPS FOR SOCIAL CARE STAFF
time seems
to be the one commodity social care jobs staff can never have enough
of!
You can’t
buy it; there is always a finite amount and yet a seemingly never-ending list
of jobs that make it impossible ever to catch up.
If that
sounds familiar, don’t despair! Time management is a phrase that gets slung
about a lot without really meaning anything tangible.
Let’s work
through some practical, actionable tips to help you get your agenda back under
control – as recommended by the OUTT.com social care jobs in london recruitment team, who know a thing
or two about coping with a crazy schedule!
By thinking
about organization (and accepting that some things won’t ever get to the top of
the to-do list!), you can regain your cool and focus on what matters.
THE CHALLENGE OF STAYING ON TRACK IN
A CARE SETTING
The first
thing we need to do is to be realistic. It’s tough to be organized as a social care worker.
Shifts can
be long and overnight, so you don’t get the usual time during the week to sort
out your everyday life admin.
When you’re
at work, you might have a million individual tasks to do or have very little
structure since the care required all depends on the needs of your patients or
residents.
Then there
are those fixed times in the schedule, such as:
·
Handovers
between shifts.
·
Record
keeping and paperwork.
·
Dispensing
medications.
·
Mealtimes.
·
Ward
rounds.
It’s
essential to recognize that if you’re feeling a bit frazzled, you’re not alone.
No individual can keep track of all of those jobs in their head.
Writing it
down or keeping notes in your calendar on your phone is a great start.
Try setting
the alarm to buzz ten minutes before each specific job in the shift, and you’ll
be prepared and mentally alert – rather than rushing around like a maniac realizing
you’re five minutes late to a staff meeting and can’t find your report!
Another
trick is to use a checklist – you can get an app for your phone if you’re not
keen on wandering around with another clipboard to add to your repertoire.
Having a
definitive list of tasks to do means staying focused and maintaining direction,
working through the jobs methodically and without a whiff of panic.
PRIORITISING TIPS FOR CARE WORKERS
Next, we’ll
think about priorities. There are thousands of things that might change in any
one shift, and so it can be challenging to set a concrete list of what you’re
planning to do on any given day.
But, what
you can do is assign a ranking to your tasks, so you never leave off the major
stuff in favor of something less crucial.
Now, you’ve
probably guessed that we love a list and add a highlighter to the project, and
you’re onto a good thing! But, joking aside, color coding is an excellent way
to gain control over a busy schedule.
It’s not
just about having a structure to follow but is also a visual work system that
your brain can understand instantly, without needing to work through notes or
figure out any rushed scrawl that no longer reads in English.
Try this:
·
Highlighting
in green everything that is of top priority. Things that you cannot miss must
be done every shift and that you can’t delay.
·
Choosing
orange for important jobs that don’t have a specific time limit. Of course, you
don’t want to forget these tasks, but you don’t need to put them first if any
pressing situations arise.
·
Marking
urgent jobs that need to be done quickly but aren’t particularly vital in blue.
You might get these out of the way after your green jobs or delegate to another
team member or junior.
·
Saving
yellow for the less critical jobs. For example, say you’ve meant for months to
sort out the supply cupboard – nothing terrible is going to happen if you never
get around to it, but you would find it satisfying to get everything neat and
tidy.
Traffic
light systems are perfect for busy care workers because they require zero time
for a stressed mind to comprehend – freeing up your headspace for more
important things!
MAPPING OUT TIME ALLOCATIONS
There is a
way to try and pinpoint where your time keeps disappearing – and it sounds a
little fuzzy, but bear with us!
Time mapping
means you have a grid of the day and separate each hour into a box.
You then use
that planner to decide what tasks you are going to accomplish in the day. You
can assign each job a time slot with an appropriate color, so you know whether
it takes precedence even if you’ve underestimated the time needed or stops at
the cut-off.
Mapping out
your day in this way is also perfect for:
·
Working
out whether you can do it all. If you’re endlessly on the back foot, there’s a
chance you’re taking on too much. If you have a ten-hour shift, and all of your
jobs require 12 hours, it’s time for a rethink with your manager.
·
Seeing
where time is lost. We all faff a little, and being disorganized can take up
even more time when we search for things we’ve misplaced or try and decide how
to keep up. Writing down your day can quickly show you the missing pieces or
help you identify that you need to cut down on something.
·
Separating
work and personal time. We’ve looked here at tips for the workday, but it’s
equally crucial you rest. An over-tired mind won’t have the strength to
navigate a hectic day, so you need to have a non-negotiable cut-off, at which
point you reserve your energy for home life and relaxation.
Creating a
visual image of your day is a simple job, but means it’s easy to see where you
spend most time, which tasks you’re trying to cram into an impossibly short
time, and where perhaps you have leeway to let go of less essential work that
somebody else may have more time to accommodate.
Time
management in itself can sound like a tedious task you don’t have time for –
but trust us; it’s a valuable investment that will help your busiest days run
like clockwork!
Original source:-
https://outt.co.uk/social-care-news/time-management-social-care-staff/
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